Every event brings along a special occasion and it becomes imperative to manage and organize the event flawlessly. Organizing an event be it for a personal or professional occasion needs to be thoroughly planned. An event is successful when all activities are planned in a manner that they are made available at the right time and at the right place.
An event can be categorized as:
1. Personal event: marriage, anniversary, birthday party, get-to-together, etc.
2. Professional event annual day, new location launch, new product or service launch party, seminar, road shows networking, etc.
3. Social events charity cause, showcasing products made by self help group, donation camp, etc.
Always remember while managing an event the basics remains the same and the strategy and logistics changes depending on the type of event.
To begin with let’s list down the important activities required to plan & manage an event. A professional event management company like StarEvents will be able to help you plan your Chicago Events:
1. Budget estimation:
Before deciding on activities to be undertaken knowing the budget is really important to set things right. Having a budget will give a clear picture of what can be done and what can be eliminated or constrained. The ideal thing to do is divide the budget into task such as food, venue, music system, print material, media, sponsorship, etc. This will give a clear picture of how to make the next move.
2. Event objective and list of Attendees:
Be clear of the event objective and understand the audience profile. This will help to set up activities that would interest the audience. Knowing the objective and attendees profile will enable to create the theme for the event. The theme will further help in planning logistics and decorating the venue, sending invite, etc.
3. Logistics:
Knowing the number of invitees attending the event is important before deciding on the logistics. This will help identify and arrange for a proper location, transportation, utilities arrangement, emergency plan, etc. Planning logistics as per the convenience of the attendees should be on priority. If the invitees are comfortable with the logistics only then they will be able to be cosy with the environment.
4. Develop execution strategy:
Depending on the type of event, plan the execution and delegate the activities to the responsible person and take timely follow up. Ideally an event should be planned as pre-event, during event, and post-event activities.
Under pre-event activities most of the important things are covered like arranging logistics, deciding menu, print material, etc. During event activities will engage making all things available at the right time. This will mainly include execution and managing media if required. Post-event activities like thanks giving, follow up, database compilation, payments, actual v/s projected budget estimation, etc. Thus managing an event is every interesting and not very easy this is why you should look for experienced companies like Star Events to help you with your Chicago Events planning.
